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Did you pay some of your 1099 vendors with a mix of checks, credit card, electronic funds transfer, debit card, PayPal, and direct deposits–that is, both reportable and non-reportable payment methods? Have you completed Step 1 and Step 2 on the Managing the changes for 1099s in QuickBooks 2009 and earlier page?

If you’ve used both reportable and non-reportable payments to pay any of your 1099 vendors, you’ve got some more work to do.

What do I do?

Take a look at all the payments you’ve made to each 1099 vendor that you’ve paid with both reportable and non-reportable methods. I’ve suggested a couple of ways to do this.

1. Find your non-reportable payments. These are the kinds of transactions you’re looking for:

• Credit card payments
• Check-style transactions that represent debit card charges or PayPal payments
• Bills that are paid by debit or credit cards
• General Journal entries that represent non-reportable payments

Method 2: Use the Vendor Center

1. Open the Vendor Center.
2. Select one of your 1099 vendors.
3. Select All Transactions.
4. Choose a date range that includes the entire reporting period—for tax year 2011, that’s 1/1/2011 – .
5. Find non-reportable payments in the lower pane of the window. These will look like:

• Bills paid via a Bill Pmt –Credit card
• Checks with the check number DEBIT
• Checks written from a bank account named PayPal
• Credit card charges

Step 2: Total your reportable payments, then total your non-reportable payments

In whichever view of your vendor’s payments you’ve chosen, add up your reportable and non-reportable totals.

1. Separate the non-reportable payments from the reportable payments.
2. Add up the non-reportable payments and note the total.
3. Add up the reportable payments and note the total.

Step 3: Remove vendors whose reportable payments don’t meet threshold amounts

If reportable payments to a vendor for all the 1099 boxes that apply are less than the 2011 threshold amounts, you don’t need to send that vendor a form 1099-MISC.

1. Open the Vendor Center (Vendors > Vendor Center).
2. Double-click the name of the 1099 vendor whose reportable payments don’t meet the thresholds. Click the Additional Info tab.

Step 4: Add journal entries for non-reportable payment totals

You need to calculate the total amount of non-reportable payments for that vendor, then create a journal entry to move money around so that QuickBooks sees only the reportable payment totals when you create and print your 1099-MISC forms.